Find the perfect venue for your event, have a Plan B! Hired a DJ for your event, have a Plan B! Booked caterers for your event, have a Plan B!
When hosting an event our top tip for all of the event organisers out there is to have a contingency plan. There is never a guarantee that your Plan and all that you have prepared for an event will go off without a hitch. Having a backup plan ensures that you have a solution on hand in the event of an emergency.
The likelihood of things going according to plan is not certain! Hence it is always important that as an event organiser you ensure that every aspect of your plan has a backup option.
What could go wrong?
- Unexpected weather.
- Power cut.
- Absent team members.
- Too many guests.
- Low customer turnout.
Here Are Our Top Tips When Creating A Contingency Plan:
- Keep it simple – When creating your Plan B make it clear and simple for everyone to understand. Remember if this plan is used, it is most likely because a problem has occurred. Clear communication in the form of a simple easy to read Plan B will go a long way.
- Conduct a risk assessment – Every plan needs to have a risk assessment. They help to spot and analyse hazards and problems that could incur. Once you have identified potential hazards when you conduct a risk assessment you can develop measures to mitigate, avoid or reduce the impact of the risk.
- Keep The Contingency Plan Up-to-Date – When you are organising events things change all the time and on that account it is important to monitor your Plan and regularly update any necessary changes. This will help to ensure that the contingency plan is useful and most effective when it is needed.
A lesson we have learnt from Covid-19
If Covid-19 taught us anything it was that things can take a drastic turn at any point in our lives. Therefore we must constantly prepare ourselves for any inevitable disasters and adapt to changes quickly. It is also essential that everyone in your event organising team is aware of your Plan B and that you all communicate effectively if a situation was to arise.
So Tip for event organisers, prepare a Plan B.